What should a janitorial RFP include?

A facility profile, a task-by-task scope with frequencies, insurance and staffing requirements, a fixed pricing format, a walkthrough date, and a scoring method. This template includes all six.

Is the template editable?

Yes. It opens in Microsoft Word or Google Docs. Replace the bracketed fields and adjust tasks to your building.

Do I have to hire you to use it?

No. It's free to use with any bidder. If you'd like us to bid, reply to the confirmation email or call (813) 738-4220.

Why ask for a fixed monthly price?

A fixed price against an identical scope is the only way to compare bids fairly and avoid surprise invoices.

Free download

Commercial cleaning RFP & janitorial scope template

The same bid package property managers use to get comparable janitorial proposals. Fill in the brackets, send it to bidders, and score every response the same way.

Timeline & contacts
Walkthrough, questions, proposal, and start dates in one table.
Facility profile
Square footage, restroom fixtures, flooring mix, occupancy, and service window.
Scope-of-work matrix
Area-by-area tasks with nightly, weekly, monthly, and quarterly frequencies.
Bidder requirements
Insurance limits, background checks, EPA-registered disinfectants, SDS, and supervision.
Pricing format
One fixed monthly figure plus per-occurrence lines, so bids line up.
Scoring sheet
A weighted rubric to compare price, staffing, quality control, and references.

Want to build a custom scope first? Try the scope of work builder or the cost calculator.

Get the free RFP kit

Tell us about the facility and we'll come back with a written scope and price.

Name

Phone

City

Facility type

Approximate size

Cleaning frequency

Services needed

Anything else we should know?

Prefer to talk? Call or text (813) 738-4220. No obligation, no sales pressure.

FAQ

Writing a janitorial RFP

What should a janitorial RFP include?: A facility profile, a task-by-task scope with frequencies, insurance and staffing requirements, a fixed pricing format, a walkthrough date, and a scoring method. This template includes all six.
Is the template editable?: Yes. It opens in Microsoft Word or Google Docs. Replace the bracketed fields and adjust tasks to your building.
Do I have to hire you to use it?: No. It's free to use with any bidder. If you'd like us to bid, reply to the confirmation email or call (813) 738-4220.
Why ask for a fixed monthly price?: A fixed price against an identical scope is the only way to compare bids fairly and avoid surprise invoices.